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Grants FAQs

How do I apply for an educational grant?

Information and required templates about our educational grant process can be found under the “Additional Information” section.

Can I save a request in progress and return to it later?

No. Unfortunately, the system will not save your request. Please have all required documents completed and available before you begin the application process.

What is the time frame for submitting a request?

All requests must be received at least eight (8) weeks prior to the date of the program.

What is the time frame for providing additional information that’s needed to complete the processing of my request?

Additional information must be received no later than 5-10 business days after you are notified.

What are the minimum documents required at the time of submission?

A letter of request on the organization’s letterhead, an agenda and a budget template. Please see our grant instructions for more details regarding the specifics of your program.

Will a grant be denied if the required documents are not provided?

Yes. Incomplete submissions will be denied.

Can I submit one application for multiple programs?

One application can be submitted for a related series of programs, such as a grand round series. The title, objectives and budget for each program must be included, along with all of the required documents.

How will I know if my request was successfully received?

Once your request has been successfully submitted, you will receive a confirmation receipt with the Grant Identification Number assigned to your request. Please print a copy of the confirmation receipt for your records and for future reference. If you do not receive a confirmation receipt immediately with the grant ID number, contact the Help Desk at [email protected]

How can I contact the Johnson & Johnson Institute if I have questions about submitting a request?

Contact us as follows:
For Technical Assistance:
Please forward an email to [email protected].
For General Questions About Grant Submissions:
Contact Medical Affairs at [email protected]. Please provide the Grant Identification Number and the primary contact’s e-mail address on file with the grant application.

Can I fax or mail in my request?

No. Unfortunately, we no longer accept fax or US Mail requests.

What is the maximum file size?

The maximum single file size is 20 megabytes.

Can I utilize templates that I have from previous submissions?

No. Refer to the templates located in the “Forms” section of this company website. Templates are revised without notice, so the most updated form will always be on the website.

What do I do if I do not have access to a scanner and am unable to upload the required documents into the website to complete my grant application?

Scanners are generally available to the public at your local library, grocery store, post office, or commercial copying center.

Can I submit more than one request at a time?

Yes. Multiple requests can be submitted through the system, but you will need to submit a separate request for each program.

What document types are acceptable for grant submissions?

Only documents saved as a Microsoft Word (.doc), Excel (.xls), PowerPoint (.ppt) and/or Portable Document Format (.pdf) are acceptable. We do not accept zip (.zip) files.

How can I check the status of my request?

You can check the status of your grant at any time by clicking on the “Check Application Status” link on this website. You will need to provide your grant identification number and the e-mail address provided at the time of submission.

How long will it take to receive a decision?

You will be notified within eight (8) weeks of your submission regarding the status of your request.

How do I know what the Johnson & Johnson Institute “Current Status” means within the "View Grant Status" window?

From the “Submit/View Request” link, click on the Current Status icon for a complete definition list.

Who is eligible to receive an educational grant?

Educational grants may be awarded to profit, nonprofit, and 501(c)3 tax-exempt organizations. Educational grants may only be provided to accredited educational providers that are academic medical centers, hospitals, medical societies, professional associations or government agencies.

Does the educational requirement apply to fellowships?

The Company may provide support to teaching institutions for their medical education programs by sponsoring fellowships. The terms of the fellowship must be clearly documented in a written agreement. Requests must include the selection criteria and state that there is a bona fide selection committee in place to select the final recipient(s). Grants must be provided to teaching institutions and not to individual fellows.

Does the educational requirement apply to scholarships?

The company may provide support to travel to a conference that was carefully selected by the teaching institution, including major educational, scientific, or policy making meetings of national, regional, or specialty medical associations. The general subject of the educational activity must generally fall within an educational area of interest to the JOHNSON & JOHNSON INSTITUTE. Grants must be provided to the teaching institutions and not to individual fellows.

Can funding be transferred to a similar or different program if the original program is cancelled?

No. The funding must be returned to Johnson & Johnson Institute and a new grant request for the revised program must be submitted. Receipt of a grant request by Johnson & Johnson Institute does not guarantee approval of your grant request.

Must I submit a new request if the program dates and/or speaker information have been modified from the original?

No. However, a written notification must be sent to [email protected] with the Grant Identification Number prior to that change.

Am I required to return any unused funds?

Yes, to the extent that any of the funds are not used for the activity as defined in the written agreement, the provider must return any unused or excess funds to Johnson & Johnson Institute.

What language should we use in our program materials/signage to recognize Johnson & Johnson Institute support of our educational program?

The following recommended verbiage should be used: “This program is supported in part by an educational grant from Johnson & Johnson Institute, an affiliate of Johnson & Johnson Vision Care, Inc. (JJVCI), with funds provided by JJVCI.”

How do I request a logo to acknowledge your company’s support of a program?

To request a copy of our company logo, please forward an e-mail message to [email protected]. You will need to provide your Grant Identification Number and the e-mail address on file with your application.

Can I submit a request for a program/event that already has occurred?

No. Requests for support must be received at least eight (8) weeks prior to the date of the program. All funding must be received by the grant recipient prior to commencement of the program.

What are some examples of types of grant requests that Johnson & Johnson Institute does not accept?

See "Exclusions" under the "Guidelines" section.

Where do I send the requested information if additional information is needed to complete the processing of my request?

Send the missing information to [email protected] along with your Grant Identification Number and the primary contact’s e-mail address on file with your application.

Can payment be made directly to an individual?

No. Educational grants cannot be provided to individuals.

When completing the budget template, am I completing the information for the entire program or for the amount that I am requesting?

For the entire program.

Can I resubmit if my grant request is rejected?

No. Generally, requests are rejected either because they do not fit the criteria of an educational grant, the topics are not within our educational areas of interest, funds are not available, or the request was received less than the eight weeks prior to the date of the program.

Who can I contact if I am having trouble with your website and I’m unable to submit a grant request?

Please forward an e-mail message to [email protected] for assistance.

How can I contact Johnson & Johnson Institute if I have questions about submitting a request?

Contact Us

For Technical Assistance: Please forward an e-mail message to [email protected]

For General Questions about Grant Submissions:Contact Medical Affairs at [email protected]. Please provide the Grant Identification Number and the primary contact’s e-mail address on file with the grant application.

I lost my Grant Identification Number; how can I locate it?

Please send an e-mail message with the name of the requesting organization, the amount of the request, and the estimated date of the grant submission to [email protected]. We will send you confirmation of the Grant Identification Number or contact you for more information.